E-files and employee personnel files

Labor law imposes on the employers the obligation to keep personal files for every employee. Starting from January 2019, the entrepreneurs have the possibility of keeping such files only in an electronic form (if they decide to do so).

Maintenance of employees’ personal files in a digitized manner has a particular meaning for large companies and groups of companies for whom the amount of employee documentation is often problematic in terms of logistics and procedures.

In the case of independent keeping of employee files, such entities must organize proper technical measures, i.e. physical protection (rooms and lockers), alarms, and procedures that sanction the access to personnel and payroll documentation. It means a mandatory investment of time and funds just to provide the basic due diligence in fulfilling the imposed obligations.

Electronic personal files – our offer

As a part of personnel and payroll services offered by MDDP Outsourcing, we offer you management of personal files in electronic forms, with regard to legal obligations imposed on employers. For your convenience, we may store your employees’ documentation only in an electronic form or in a combined variant, both in the printed and electronic versions.

The offer of MDDP Outsourcing for electronic employee files also includes:

  • The possibility of digitization of all employee documents
  • Keeping electronic personal files
  • Distribution and archiving of periodic documents
  • An easy-to-use browser for employee documents

Digital employee documentation can be kept both for your current as well as former employees. It allows an easy and fast insight into employees’ files even after their employment was terminated.

E-files are something more than just electronic personal files kept according to the requirements of the labor law. We recommend making use of the experience and solutions of the MDDP Outsourcing team of experts as a part of comprehensive personnel and payroll services.

If you have any questions or would like to learn more about our offer, we highly encourage you to contact us or one of our stationary accounting offices: in Warsaw (Mazovian District) or in Katowice (Silesian District).

Leave us a message or call our office

Discover our services

MDDP Outsourcing Experts remain at your disposal. We will be glad to answer any inquiries regarding our services, offer quotations and other issues related to our company.

For more details please use the contact form.


Call us

Accounting office in Warsaw
tel. (+48) 22 351 13 45
Accounting office in Katowice
tel. (+48) 32 797 83 50