Electronic financial statements

The obligation of preparing a financial statement in an electronic form entered into force on 1 October 2018. The file with the statement must be prepared in accordance with the structures determined by the Ministry of Finance and sent in form of an XML file.

Who does the obligation of preparing electronic financial statements apply to? According to the accounting act, changes within this regard cover entities entered in the register of entrepreneurs of the National Court Register that do not prepare financial statements compliant with IAS, as well as payers of personal income tax who keep accounting records and are obligated to prepare a financial statement.

Preparation of electronic financial statements

Preparation of an annual statement, as such, may be a great challenge, especially in the case of capital groups or multi-branch companies. E-statements now impose an additional obligation of converting the file to the mandatory XML format.

In order to spare your time and spare you the problems, we offer support in the process of preparation of electronic financial statements in several possible ways.

• a dedicated application for preparation of SF_JPK, with the possibility of generating XML files,
• an e-statements converter that will convert your prepared statements into XML files,
• service of conversion of statements – we will convert the received statement (including statements in printed form) into a file that can be sent to the National Court Register.

We encourage you to contact us about the form of support for your company chosen from the website of the accounting office MDDP Outsourcing.

Who needs electronic statements?

The obligation of preparing electronic statements may refer both to a limited liability company as well as to a whole group of companies. However, registered companies or professional partnerships that generate a revenue lower that the equivalent of EUR 2 million may, instead of a financial statement, file a declaration that they have no obligation of filing an e-statement. It can be done, at the latest, within 6 months from the date of the end of the financial year.

Annual financial statements and their preparation usually constitute the duty of the entity manager. It can be a member of the management board, a partner, a general partner, and in some cases – a liquidator or a receiver. Pursuant to adopted changes, a financial statement that has been prepared in an electronic form must also contain a qualified electronic signature or a signature approved with a confidential ePUAP profile.

If you have any questions or would like to learn more about our offer, we highly encourage you to contact us or one of our stationary accounting offices: in Warsaw (Mazovian District) or in Katowice (Silesian District).