Accounting of grants and subsidies for companies

Accounting services for companies that receive subsidies or grants, in general, are more complicated than in the case of companies of comparable size and of the same type that finance themselves only by utilizing equity or, e.g. bank loans. It results, among others, from the obligations imposed by the agreement on the company receiving a subsidy (the beneficiary). It is particularly important in the case of such a precise area as accounting. Settlement of a subsidy, regardless of its type, will give rise to the obligation of reporting on the utilization of granted funds, the significant part of which is based on accounting records.

Subsidy and grant accounting

At MDDP Outsourcing, we understand that in the case of beneficiaries it is important that the accounting, after being granted the subsidy, is managed in accordance with regulations and instructions provided for in the subsidy agreement. We also know the importance of effective payment control mechanisms that, among others, will facilitate managing payments from specific sub-accounts.

We also put a lot of emphasis on the document circulation control mechanisms that we will offer you, so that they will allow effective control of the completeness of held documentation or whether its authorization has been correct. We will also help you implement efficient methods for dividing costs into qualified and non-qualified, direct and indirect, etc.

As a part of comprehensive services for companies that settle a subsidy, we offer you management of accounting records that is compliant with the regulations applicable in Poland and requirements of the subsidy agreement. We support financial services with an electronic document circulation system that acknowledges the requirements regarding project documentation.

Experience in grants and subsidies accounting

Among customers of MDDP Outsourcing, there are companies that have been granted subsidies from various institutions, i.a. from:

• the National Center for Research and Development (NCBiR)
• the National Fund  for Environmental Protection  and Water Management (NFOŚiGW)
• European (Union) funds as a part of various programs

Comprehensive accounting services for companies that settle subsidies also stand for the highest-quality care for other aspects regarding bookkeeping.

Financial audits and fiscal audits

Controls and audits at companies that used a subsidy are usually more detailed and often require a lot of time, so that the inspectors are able to thoroughly verify all the documents. We offer migration of fiscal audits to the MDDP Outsourcing office.

Thanks to the fact that all your invoices will be stored in our archive, a financial audit is no longer problematic and we are able to address any accounting and tax questions of the auditing authority.

Handling of transfers and payments connected with subsidies

Utilization of a subsidy often involves a complex payment mechanism divided between respective bank accounts, so that it is possible to have relevant settlement documentation.

At accounting office MDDP Outsourcing, we offer you the preparation of an automated payment system that, after proper parameterization, allows the input of transfers according to an established division. The procedures that we designed will allow you to make a choice of the preferred method of accepting the implemented payments. In the most convenient option, it is possible to provide approval with one click, which minimizes the time required to implement payment.