Sometimes the book value of goods in the Trade module differs from the value in the accounts. This most often results from incorrect attribution of a document in the Register or leaving it unapproved in Trade.
How to check for discrepancies between those two modules?
Start by checking the book value of goods for a particular period in the Trade module. Find Stock levels in the Inventory sub-tab. Choose the required inventory and the date for which you want to verify the correctness of entries. This way, you can view the book value of the entire inventory. Compare it with the value of the account of the selected inventory for that date.
What if there are discrepancies?
There are several elements that you can check in such a situation.
The extended system of extraction of data columns in lists of documents or entries is a very useful feature in Enova. We can insert the data we are interested in on a list and then, using that view, compare and browse through them. A list organized in this way can also be exported as an Excel file, if you find it more convenient.
In order to change columns, go to List -> Advanced -> Organize list. In the field Columns, you will find the data available for extraction. You can browse for the data you are interested in in the filter field, but it is more effective to expand the visible groups. More useful options can be found in Other of the sub-tab. In the one called Filters you can check to show an additional filtering line at the top of the list. You can type key words/numbers and data in the said field, which will help you in finding specific information in expansive lists. Remember that in case of searching for a fragment of text you should use the “*” symbol before and/or after the input portion of text. Another tab that you should pay attention is the one called Settings. There, you can enable the line summing option. The system also allows it in several ways. Among others, by summing all entries or just the selected ones. The second method is particularly useful when we want to verify/check specific records without data dumps.
Apart from the above-mentioned option concerning the list, you can also organize the form of the document, e.g., a purchase invoice or a booking order. When in the document, you can use this option by going to Form -> Advanced -> Organize form. From that place in the system, you have the option to extract, among others, the so-called tab with the assistant into the document. There, you will find the attachments pinned to the document, as well as a window for notes.
There might be a situation when the list of settlements contains entries that will not correspond to any bookings either in case of an error in one of those documents or during data migration. Then, once you find the settlement that you are certain that should not stay on the list and wait for the settlement, you can create a Booking Order (PK) that will unlock the problematic entry. To do that, once you selected proper settlements on the settlement list, go to Actions -> Settlements -> Generate a Booking Order of rounding. The resulting booking order should be left as Entered.
Summing up, the implementation of Enova365 in the company can bring significant advantages within the scope of optimization of business processes and increased productivity. Thanks to its flexibility and calibration possibilities — ENOVA 365 can be adjusted to the needs and requirements of various companies, which makes it an attractive solution in many sectors. Despite of the challenges connected with the implementation and adaptation to the new system, the long-term benefits, such as the increased operational effectiveness, better resource management and enhanced decision-making processes, are indisputable. When companies strive for continuous development and try to adapt to the changing business environment, the role of systems such as ENOVA 365 will gradually become more important in the future of business management.
Author: Paula Sówka, Accountant at the MDDP Outsourcing accounting firm in Katowice